lmos-faq.txt
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- The Leave Mail On Server (LMOS) FAQ
- Q: How is my mail normally delivered and downloaded?
-
- A: If you are using a POP3 mail program and server, your mail is
- initially delivered to the mail server. The server is up, running and
- on the Internet all the time so mail can always be delivered to
- it. Periodically your mail program (or "mail client") connects to the
- mail server, downloads messages to your computer, and then removes
- those messages from the server.
-
-
- Q: What is "leave mail on server"?
-
- A: Most mail programs allow you skip the last step of deleting the
- mail from the server. This allows you to leave it on the server and
- pick it up from the server several times in several places. For
- example you can pick up the same email from computers at home and at
- work. Leave mail on server is often abbreviated as LMOS.
-
-
- Q: How do I turn on "leave mail on server"?
-
- A: It depends on the mail program you are using. Most mail programs
- have a check box that turns this feature on. It is usually associated
- with the Options or Settings for the incoming mail server. Some times
- it's in the advanced section. Some mail programs just let you specify
- how many days to leave the mail on the server. If it is 0 then the
- feature is turned off. Be sure you turn it on for all mail programs on
- computers that you check mail from. If not, one will keep deleting the
- mail and the others will only get mail if they get it before the other
- deletes it.
-
-
- Q: Does this work with all mail servers?
-
- A: No. Even though a server is a POP3 mail server, the system
- administrators may elect to remove your messages from the server once
- you download them, even if you configure your mail program to leave
- them there. They do this because they want to save disk space on the
- mail server. Some may allow you to leave mail on the server only in
- small amounts or only for a few days.
-
-
- Q: How to do I know if it works with my mail server?
-
- A: In the future, mail programs and servers may inform you whether or
- not they support leaving mail on the server. Today, the best thing to
- do is ask the manager of the mail server or try it. If you check mail
- from a second computer and don't get the same messages you got at the
- first, your server probably deletes the messages after you download
- them. If this happens be sure to use only one computer to check mail
- or you will have some messages on one computer and some on another.
-
-
- Q: Does leaving mail on the server slow down my mail downloads?
-
- A: Yes. It slows them down in two ways. Some servers are much slower
- when they have to process a lot of mail. You will notice that it takes
- a lot longer for your mail program to log in to the server with these
- servers. Even with servers that don't slow down in this way, it will
- take a little longer to check your mail because the mail program has
- to transfer more message identifiers to find out which messages need
- to be downloaded. The second slow down usually isn't as noticeable.
-
-
- Q: For how many days should I leave the mail on the server?
-
- A: You should make it the longest time you go between mail checks at
- the computer you use most infrequently. That will guarantee you get
- all the messages at all computers. As mentioned above, leaving mail on
- the server can slow things down. The less mail you leave on the server
- the less it will slow down.
-
-
- Q: Do I have to read every message twice?
-
- A: Most often, you wind up reading (and deleting) many messages
- twice. This is probably the biggest problem with leaving mail on the
- server. Some mail programs help with this by allowing you to delete
- messages on the server you have read or deleted.
-
-
- Q: What does "delete from server after deleted," or "after trash is emptied" mean?
-
- A: When you read and delete a message some mail programs delete it
- right away, others put it in the trash. When you empty the trash it is
- removed permanently. If you check mail after you have emptied the
- trash, many mail programs will remove items emptied from the trash
- from the server as well (if they were still on the server). This is an
- excellent way to avoid reading mail twice. You check mail and download
- new messages at one location, read them, delete them and empty the
- trash. Then you check mail again. The second check removes the
- messages from the server so they won't be downloaded a second time at
- some other location.
-
-
- Q: Why are some messages marked as read after I download them?
-
- A: Some POP3 servers mark a message as read after it has been download once completely.
- Some mail clients pay attention to this mark, and some don't. For the clients that do, it is
- usually considered a useful feature, however it is a non-standard feature of POP3 so not all
- servers and clients support it.
-
-
- Q: What about access to other mailboxes and mail folders that I have?
-
- A: POP3 servers only handle one mailbox, your inbox. There is no way
- to access, or arrange access to other mailboxes.
-
-
- Q: How can I coordinate my message filters between my two computers?
-
- A: Usually you have to manually keep the filter configuration the same
- on both computers. This is particularly messy for people that get lots
- of mail and use filters to manage it. In some cases it's possible to
- copy a configuration file from one computer to another, but this
- technique is rarely supported by the mail program and is usually at
- your own risk.
-
-
- Q: What about IMAP?
-
- A: IMAP was invented to solve the problem of multiple access to your
- email, as well as a number of other problems. If you use IMAP you can
- often avoid having to read you mail several times. The problem with
- IMAP is that it is not nearly as widely supported as POP because it is
- more complicated, and because it often users more server
- resources. ISP's and MIS departments are more reluctant to deploy it
- because of this.
- updated May 19, 1998